TERMS AND CONDITIONS FOR VENDOR BOOTH PURCHASE FOR 2026 AFROTECH CONFERENCE

These Terms and Conditions ("Terms" or "Agreement") govern the purchase of vendor booths through the self-serve portal ("Portal") for participation in the 2026 AfroTech Conference, taking place in Houston, Texas, from November 2, 2026 to November 6, 2026, at the George R. Brown Convention Center, 1001 Avenida De Las Americas, Houston, TX 77010 ("Event"), organized by Blavity, Inc. ("Company") By purchasing a booth through the Portal, you ("Vendor") agree to be bound by these Terms.

1. Booth Purchase and Payment

  1. All booth reservations are made on a first-come, first-served basis and are subject to availability.
  2. Full payment is required at the time of booking via the Portal.
  3. All payments are non-refundable, except as otherwise stated in Section 7 (Cancellation and Refund Policy).
  4. Booth selection is final upon payment and cannot be changed except with the written approval of the Company.

2. Company Approval & Notice

All booth purchases are subject to Company approval in its sole discretion. If your application is not accepted, Company will notify you within seven (7) business days of purchase and refund the full booth fee to your original payment method. If no such notice is received within that period, your booth is deemed confirmed.

3. Vendor Obligations

  1. Vendor shall comply with all Event rules, setup and breakdown times, and venue policies as communicated by Company.
  2. Vendor is solely responsible for all materials, products, equipment, and staffing associated with its booth, including tables, chairs, signage, and payment processing systems.
  3. Vendor shall maintain the cleanliness and safety of the assigned booth(s).
  4. Vendor shall comply with all local laws, permits, and regulations related to their goods/services.
  5. Vendor is responsible for removing all items and leaving the booth in its original condition.
  6. Vendor shall not sublease, assign, or share booth space without the prior written consent of Company.

4. Use of Name and Marks

  1. Vendor grants Company a limited right to use Vendor's name, logo, and brand materials solely for the purpose of identifying Vendor as a participant in the Event.
  2. Vendor may not use the name, logos, trademarks, or images of the Event, Company, or venue for promotional purposes without Company's prior written consent.

5. Liability and Indemnification

  1. Vendor participates in the Event at its own risk.
  2. Company is not liable for any loss, theft, damage, or injury incurred by Vendor, its representatives, or property.
  3. Vendor shall indemnify, defend, and hold harmless Company and its affiliates, contractors, officers, and staff from and against any claims, liabilities, damages, or expenses (including reasonable legal fees) arising out of Vendor's participation in the Event.

6. Insurance

Vendor is strongly encouraged to maintain adequate general liability insurance covering its participation in the Event, including coverage for property damage and personal injury.

7. Cancellation and Refund Policy

  1. If Company cancels the Event for any reason, Vendor will be entitled to a full refund of the booth fee.
  2. If the Event is rescheduled, booth purchases will automatically transfer to the rescheduled date.
  3. If the Event is postponed due to weather, government regulations, or other unforeseen circumstances, Vendor shall be notified as soon as possible.
  4. No refunds will be issued for Vendor-initiated cancellations.

8. Force Majeure

Company shall not be liable for failure or delay in performance due to events beyond its reasonable control, including but not limited to acts of God, natural disasters, pandemics, war, government actions, labor disputes, or failure of vendors or suppliers.

9. Code of Conduct

All vendors must comply with the Event's Code of Conduct, which prohibits harassment, discrimination, and inappropriate behavior. Violations may result in removal from the Event without refund.

10. Miscellaneous

  1. This Agreement constitutes the entire understanding between the parties and supersedes any prior oral or written communications.
  2. This Agreement is governed by the laws of the State of Delaware.
  3. Any disputes arising under this Agreement shall be resolved in the courts located in Delaware.
  4. If any provision of this Agreement is found to be invalid, the remainder shall remain in full force and effect.